![]() ![]() If your email starts with ‘I am just following up…’ that is already a red flag. The more specific you are, the more precise the instructions for the reader to quickly fulfill them.Ĥ. #FORWARD OR REPLY UNREPLIED MAIL PROFESSIONAL#Be specific and clear about further actions, but also remember to keep a polite and professional tone.įor example, when writing a follow-up email, you might want to say something like ‘Please fill out the form attached to this email’ or ‘Respond to this email with a selected time and date for our meeting’ at the end of the main body. Why is it important? A call to action clearly presents what further actions you want the recipient to take, so if you do not identify them, they might simply ignore your email. One of the most common mistakes when sending a follow-up email is not including a call to action. Your query will be more specific and will interest the recipient to open the email. For that reason, use your subject line wisely and ensure that it clearly states what the email is about to get the reader’s interest.įor example, if you are awaiting further details from a potential lead, rather than saying ‘follow-up’ you could add something like ‘Further information request’. Besides, if the person has forgotten what the matter is about and you do not state it in your subject line, he/she can simply assume that it’s a scam or something irrelevant. However, this email most likely will get ignored as it does not add any value. When sending a reminder email, many people tend to state ‘follow-up’ in their subject lines. In that case, the person will reply to you on time, and the tasks you have to complete will be on time. Then, if you have not heard from the recipient, send a polite reminder in the upcoming three days to create a sense of urgency. The first follow-up should be sent straight after the conversation. However, if you wait too long, the subject might already be out of their mind.įor example, you are looking to receive some filled out documents from another party. In that case, the recipient will still remember the topic, and there is more chance they will respond sooner. Depending on the matter, the first follow-up can be sent within 1-3 days. Instead of waiting for a week or so to follow up, you should start sooner. ![]() Timing is important, so following up efficiently is necessary. Not following up straight after the matter So let’s check them out and see how they can be avoided:ġ. Still, the majority of the time, there is a very good explanation behind the recipients, and the statistics mentioned before speak for themselves – look how effective follow-ups are! Common Mistakes in Follow-Up Emailsīefore we get into follow-up email writing tips and examples, it is essential to know what are the common mistakes so you are aware of them. Of course, if it is negative, stop the chase immediately. The point here is that you should not give up so soon and keep following up until you get some sort of response. Instead, there might be multiple reasons and explanations why it has happened: perhaps the recipient was too busy, the email got lost in a variety of others, the person has seen the email but simply forgot to reply, or maybe they are out of the office for some time. If you have not received a response to your initial email, it does not necessarily mean that the person is not interested. If you were giving up after the first attempt, now you can see that it might take a little longer to receive a response however, you have to be patient, motivated, and goal-oriented not to give up. Furthermore, 55% of overall responses were generated ONLY after the 4th to 8th follow-up email! Research shows that overall, 92% of replies were received after follow-up emails were sent. It is essential to follow-up on your query as it significantly increases your chances of receiving a response you have been waiting for. However, if your follow-ups have not received any response and it seems that you have tried hundreds of times, but nothing seems to work - we have a few tips and tricks to share so you could receive that long-awaited reply! Besides, we will provide some examples for you to look at and get some inspiration! Let’s get started. You have to remain polite and keep on following up even if the first time was not successful. Sending a follow-up requires excellent attention to detail to ensure that the email attracts the eye of the recipient. Yet, when following up, you might want to take all your benefits and advantages out of your pocket to get a response. To send an effective message is a challenging task to do. Good email writing requires patience and practice. Blog / Digital Marketing / 8 Follow-Up Emails After No Response ![]()
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